Privacy policy

GB Shared Ltd. (referred to as “GB Shared '' or “we” in this policy), headquartered in England, knows how important your privacy is to you, our users. This policy aims to help you understand how we collect and use your personal information in line with share membership / registration on our share sites/platforms.

While this Privacy Policy applies to all of our services, we will also provide additional information about privacy related to specific services where necessary.

OVERVIEW OF PERSONAL INFORMATION

We aim NOT to collect any personal information. To run our Service however, we do need to collect a name and email address. Cookies may help us understand how you use our services so we can improve and personalise your experience and develop the most relevant service and content for our customers.

SHARING YOUR PERSONAL INFORMATION

Your personal data is important to you; therefore, we think you are the best person to protect it. With that in mind, we aim to collect minimum personal data. At GB Shared our policy is to.

• NOT collect personal information outside your name and email address
• NOT allow external or personalised advertising
• NOT operate in partnership with any third-party data sharing organisations

GB SHARED PRIVACY POLICY

This Privacy Policy applies to all GB Shared platforms.

It is important that you check back often for updates to the Privacy Policy. We may update this Privacy Policy periodically with respect to the Services or changes in applicable law. We will post a notice on our website or on your dashboard to notify you in advance of material changes to our Privacy Policy and indicate at the top of the Privacy Policy when it was most recently updated.

WHAT INFORMATION DO WE COLLECT?

GB Shared collects information from you in a variety of ways.

Information You Provide Directly

All content on our platforms is powered by member businesses across the UK. They acquire membership to gain valuable visibility, opportunity and returns for sharing, with the ability to operate locally, ethically, and sustainably. Some examples of data you provide are:

• When you create a free account or profile with us, we ask for information such as your name and email address, this allows you to browse our shared content and opt into personal alerts based on your preferences.
• Beyond that, free users are not asked to share any further personal information, rather, just specify which content they wish to be opted into by way of email alerts.
• When utilising our talent pools, additional data for job matching is captured, but not personal data. EG: Management Level, Qualification Level
• When you create a paid account, we collect the same data (name and email). As you make payment, we do not capture your card details in our system, rather these are encrypted and stored securely in Stripe, our online payment facility.
• Each paid member organisations may add up to 5 sub users. Each user must provide a name and a validated email address but can set their own opt in preferences.
• Paid users have full control of the content they share. Our platforms hide email and contact details until such time both parties give permission for this to be exchanged.

To reiterate, we avoid the collection of personal data outside your name and email address, reducing data risks to you, your organisation, us or our site users.

Information About Your Use of Services

In addition to the information you provide, we collect information about your use of our Services through your journey on our platform. This information includes:

• Location information - at your consent, our platforms can adapt to your location, users have full control of their location settings.
• Login Information - Diagnostic, technical, error, and usage information such as the time and duration of your use of the Services.
• Preferences - To enable a better understanding of which services our members prefer, we monitor the usage of our most regularly used services/user preferences.
• Behaviour - Including survey responses, use of our platforms to help us better understand user activity and behaviour to improve our services.
• Publicly or Commercially Available or Shared Information
• Our platforms are publicly available to all, by sharing, you consent to full visibility of the content you share, from your business listing to job vacancies, sector groups comments as well as confirming you have permission to share on behalf of your organisation.
• Results from our real-time surveys are shared but individual results are anonymised and cannot be identifiable to you. All results are transparently shared on our data pages.
• We do not share member details with any third parties and user email addresses are not made available publicly and will only be shared in the instance of permitted introductions, made at the users request and consent.

Third Party Analytics

We do NOT share your data with any third parties. Data collected from surveys, sector groups, etc, will be shared with you publicly on our data and intelligence pages.

Your Options

Users of our platforms have full control of what they share and what they can see and receive from us. They may opt into or out of certain preferences at any time via their profile or dashboards.

Users can choose not to list certain types of information, such as their business address, particularly if they work from home. In some instances, users may also choose to withhold introductions or other platform alerts. In some cases, this may limit your ability to use some Services, but we will do our best to explain these limitations when we ask for your information so that you can make an informed decision.

HOW DO WE USE YOUR INFORMATION?

We use the information we collect for the following purposes:

• To help you or your device register for our Services.
• To provide a Service or feature your request.
• To provide customised content and personalised services based on your activities on our Services.
• To provide personalised and/or generalised alerts, promotions, and offers that might interest you on our Services based on your preferences.
• We will only send you opportunities, promotions, and offers that you have provided your consent to receive marketing communications from GB Shared.
• To operate, evaluate, and improve our business, including developing and improving new and existing products and services, managing, and improving our communications.
• To provide customer support and updates to you.
• To respond to your requests and queries, about our service or your account.
• To protect against, identify, and prevent fraud and other criminal activity, claims, and other liabilities.
• To comply with and enforce applicable legal requirements, relevant industry standards, and our policies, including the GB Shared Privacy Policy.

We use and combine the information we collect about you from our Services, devices, or other sources to provide you with a better experience. For example, you can save payment information you used to purchase membership with Stripe, so that you can check out faster next time you make a purchase or to enable autorenewal.

Non-targeted Ads

Please note that your privacy choice will not affect whether you receive or are served with generic updates. As a member or user of our platform, you consent to periodic updates about GB Shared and our service.

• We do NOT engage in targeted or non-targeted ads.
• We do NOT share with third parties.

WHO DO WE SHARE YOUR PERSONAL INFORMATION WITH?

We disclose your information internally to staff in the GB Shared team. We only share your data in the following circumstances with the following entities, for the purposes described below, which require your full consent.

• Where a free user applies for job vacancies through our platforms, they consent to sending their information to the company in question.
• Job vacancies can be applied for directly as such applications do NOT have to go through GB Shared
• Where a user requests a connection to another business, both must give permission for their emails to be shared by us.
• Where members take a digital magazine advert, they provide the content and images shared.
• Where members enter our competition (optional), they consent to the competition host (member organisation) receiving their name, email, and answer.
• We do NOT capture any other personal information beyond your name and email address, and we only share it with your permission and instruction.
• Other parties if required by law or to protect you or us. For example, it may be necessary by law, legal process, or court order from government authorities to disclose your information. They may also seek your information from us for the purposes of law enforcement, national security, anti-terrorism, or other issues that are related to public security.

HOW DO WE KEEP YOUR INFORMATION SECURE?

We take data protection seriously. We have put in place physical and technical safeguards to keep the information we collect secure. However, please note that although we take reasonable steps to protect your information, no website, Internet transmission, computer system, or wireless connection is completely secure. To help keep you and your information secure, we have:

• Secure data centres, with firewall protection
• Multi-factor authentication on our platform for login
• Hidden fields - e.g. people can contact you without knowing your email.
• NO third-party data sharing policy
• NO third-party advertising policy
• NO export data feature for GB staff members

WHERE DO WE SEND YOUR DATA?

We do NOT collect personal data beyond your name and email, which means we do NOT send your personal data anywhere or share it with any third parties.

The only instances of data sharing are where you, the user explicitly requests a service from GB Shared which requires data sharing: For example, when you register interest for a job vacancy, you provide consent for your details to be passed on to the hiring organisation. When you request to be introduced to another business, you both consent to the introduction and the sharing of your email addresses. Full permissions on what we can and cannot share are set by each user of the platform.

WHAT ARE YOUR RIGHTS?

Your personal information belongs to you, to help keep it safe, we capture nothing more than your name and email address. In accordance with applicable law, you have the right to ask us to provide details about what we have collected (name and email), and you can ask us to delete it or correct any inaccuracies. You can also set your own permissions to restrict or limit processing or sharing of your personal information.

HOW LONG DO WE KEEP YOUR INFORMATION?

We will not keep your personal information for longer than is necessary for the purpose for which it was collected. This means that information will be destroyed or erased from our systems when it is no longer required.

• Paid Members: At least the duration of your membership to enable delivery of the service.
• Free Users: As long as you are actively using our platform (or) in the event of inactivity, at your instruction by way of an annual unsubscribe mailer.
• All: Only for as long as is necessary for the purpose for which it was collected, is processed, or for longer if required under any contract, by applicable law, or for statistical purposes, subject to appropriate safeguards.

WHAT THIRD-PARTY SERVICES DO WE USE?

We do not use any third-party services.

For some members, we receive and store sign-in information, this is to help you understand your usage of our platforms and to make the logging in process faster.

COOKIE POLICY

We may also use technologies called cookies that communicate information from your device to a server. They allow a server to read certain types of information from your device, know when you have viewed content or a particular advertisement, and determine the time and date on which you viewed the content as well as information about your device, including the IP address of your device. We, (NO third parties), use cookies for purposes such as verifying that content has been delivered and viewed correctly.

What are cookies?

Cookies are small files that store information on your computer, TV, mobile phone, or other devices. They enable the entity that put the cookie on your device to recognise you across different websites, services, devices, and browsing sessions. Cookies serve many useful purposes. For example:

• Cookies can remember your sign-in credentials, so you do not have to enter them each time you log on to a service.
• Cookies help us understand which parts of our Services are the most popular because they help us to see which pages and features visitors are accessing and how much time they are spending on the pages. Studying this information helps us to adapt our Services and provide you with a better experience.
• Cookies help us provide you with relevant content and advertising by collecting information about your use of our Services and other websites and apps.

We use the following types of cookies across our Services:

Essential cookies: Enable you to receive the services you request via our website. Without these cookies, Services that you have asked for cannot be provided. For example, essential cookies may be used to authenticate you when you log-in. These cookies are automatically enabled and cannot be turned off because they are essential to enable our Services to work effectively.

Performance cookies: Enable us to analyse the performance and design of our Services and detect errors. For example, this type of cookie enables us to recognise that you have used a service before, and shows us which of our services are most popular by allowing us to see which pages visitors access most frequently and how much time visitors spend on each app.

This type of cookie is automatically disabled and can be configured to your particular preferences.

Functionality and profile cookies: Allow us to deliver a better user experience. For example, this type of cookie ensures that the information displayed on your next visit to our website will match up with your user preferences or your GB Shared account from which you linked to a Service. This type of cookie is automatically disabled and can be configured to your preferences.

Cookies are retained for no longer than necessary to provide the function for which they are used. This will vary depending on the specific Service. For example, a cookie to authenticate log-in may be kept for a longer period than a cookie used to identify your location.

Managing your Preferences

Where we use cookies on our Services, you can withdraw your consent or manage your preferences at any time. However, some are essential or necessary to run the Service and cannot be changed.

CONTACT US

You can contact us to update your preferences, correct your information, submit a request, or ask us questions.

The easiest way to do so is through our contact page or by email to hello@gbshared.co.uk.

You can also contact us at:

Head Office Cotton Court Business Centre, Church Street, Preston, Lancashire PR1 3BY.

Email hello@gbshared.co.uk - FAO: Data Protection Officer

Telephone 01772 921643

Website https://gbshared.co.uk

GB Shared Ltd. complies with the Data Protection Act (2018) and the United Kingdom Data Protection Regulation (UK GDPR).

In line with the UK GDPR, GB Shared Ltd. has a data breach policy in place. In the event of a serious data breach, GB Shared Ltd will notify the Information Commissioner’s Office and the affected individuals where required. If you have any questions about how GB Shared Ltd manages your information securely, you can email us at hello@gbshared.co.uk